{"id":5866,"date":"2023-01-12T09:03:08","date_gmt":"2023-01-12T08:03:08","guid":{"rendered":"https:\/\/www.tibicon.net\/en\/?p=5866"},"modified":"2025-09-09T12:04:44","modified_gmt":"2025-09-09T10:04:44","slug":"organizing-and-managing-time","status":"publish","type":"post","link":"https:\/\/www.tibicon.net\/en\/2023\/01\/organizing-and-managing-time\/","title":{"rendered":"Organizing and managing time: here are my 4 key points"},"content":{"rendered":"<p>Today I want to share a post that I hope will help you improve the management of your time.<\/p>\n<p>I know, I have addressed this topic several times on my blog, dwelling on several aspects; recently, while updating the content of my training course, I re-read the posts written in the past and realized that I covered some topics and neglected others.<\/p>\n<p>Well, I am going to rectify this by summarizing the 4 guidelines that help me every day in organizing and managing my time.<\/p>\n<p>Here they are!<\/p>\n<h2>1) Think about what time represents for you<\/h2>\n<ul>\n<li><em>Life is made up of the time we live<\/em>: the way we use it determines the quality of our existence<\/li>\n<li><em>Time cannot be bought, produced, or stored<\/em>; the one we lose cannot be recovered in any way<\/li>\n<li><em>You are not multitasking<\/em>; <a href=\"https:\/\/www.tibicon.net\/en\/2021\/08\/how-can-you-improve-the-management-of-your-time\/\" target=\"_blank\" rel=\"noopener\">no one is, not even computers<\/a>. Resign yourself that you can do well one thing at a time<\/li>\n<li><em>Technology is a double-edged sword<\/em>. On the one hand, it provides you with the tools to effectively organize your time; On the other hand, it urges you to constantly change the focus of your attention<\/li>\n<\/ul>\n<h2>2) Organise your work<\/h2>\n<ul>\n<li><em>Learn to make a distinction between important and urgent activities<\/em>. Not all important activities are urgent and, more significantly, not all the urgent ones are important. And beware that if the important ones also become urgent\u2026<\/li>\n<li><em>Give a structure to activities and projects by arranging their flow<\/em>. The <a href=\"https:\/\/en.wikipedia.org\/wiki\/Time_management#The_Eisenhower_Method\" target=\"_blank\" rel=\"noopener\">Eisenhower method<\/a> and <a href=\"https:\/\/en.wikipedia.org\/wiki\/Kanban_board\" target=\"_blank\" rel=\"noopener\">Kanban board<\/a> will be helpful (any search engine will provide you with information and tools for managing them)<\/li>\n<li><em>Keep the flow of your activities under visual control, don&#8217;t rely on memory<\/em>. You may get exhausted and increase the risk of making mistakes<\/li>\n<\/ul>\n<h2>3) Manage your tasks at the right time<\/h2>\n<ul>\n<li><em>Devote the morning hours<\/em>, when you have the most energy, <em>to the most challenging activities<\/em><\/li>\n<li><em>Do right away the things you can do in two minutes<\/em>; you will feel lighter<\/li>\n<li><em>Get your least favourite tasks out of your way<\/em>. Continuing to postpone them will take their toll on you throughout the day<\/li>\n<li><em>Cross off from your plan what you have already done<\/em>. Seeing your workload decrease will certainly improve your mood<\/li>\n<li><em>Group similar activities and manage them sequentially<\/em>; avoid &#8220;jumping around&#8221; between quite different things. This will help you use your energy in the best possible way<\/li>\n<li>Take breaks to give your head the chance to recover energy. The <a href=\"https:\/\/en.wikipedia.org\/wiki\/Pomodoro_Technique\" target=\"_blank\" rel=\"noopener\">Pomodoro technique<\/a> may help you.<\/li>\n<li><em>Never make decisions in the evening<\/em>, because tiredness does not help you make good decisions. In short, do like Scarlett O&#8217;Hara in <em>Gone with the Wind<\/em>, because in the morning the world always looks differently<\/li>\n<\/ul>\n<p style=\"text-align: center;\"><iframe loading=\"lazy\" title=\"YouTube video player\" src=\"https:\/\/www.youtube.com\/embed\/c_WkyalPOEI\" width=\"560\" height=\"315\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n<h2>4) <strong>Work with the awareness that time is not an infinite asset<\/strong><\/h2>\n<ul>\n<li><em>Allocate time to handle each task<\/em>. Not treating time as an infinite resource will help you be more efficient<\/li>\n<li><em>Never create an &#8220;overfilled&#8221; plan<\/em>: leave yourself room to deal with any emergencies<\/li>\n<li><em>Don&#8217;t be interrupted by emails, messages, or notifications of various kinds<\/em>. You decide how to direct your attention, <a href=\"https:\/\/www.tibicon.net\/en\/2021\/08\/how-can-you-improve-the-management-of-your-time\/\" target=\"_blank\" rel=\"noopener\">don&#8217;t delegate your smartphone<\/a><\/li>\n<li><em>Don&#8217;t do two demanding things at the same time<\/em>. Talking to a colleague while writing an email or attending two simultaneous virtual meetings will increase the chance of making mistakes and will only give you the illusion of saving time<\/li>\n<\/ul>\n<p>What do you think? Can this post help you manage your time better?<\/p>\n<p>If you are in doubt, I invite you to reflect on a critical point:<\/p>\n<h2 style=\"text-align: center;\">time lost is lost, and you cannot get it back!<\/h2>\n<p>And if the quality of your life depends on the quality of your time, would it be worth throwing it away?<\/p>\n<p>&nbsp;<\/p>\n<p>Want to know more?<\/p>\n<ul>\n<li><a href=\"https:\/\/www.tibicon.net\/en\/training\/in_classroom_blended\/time-management-strategy\/\">Time management: define your strategy<\/a><\/li>\n<li><a href=\"https:\/\/www.tibicon.net\/en\/tibi_book\/getting-things-done\/\">Getting things done!<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Today I want to share a post that I hope will help you improve the management of your time. I know, I have addressed this topic several times on my blog, dwelling on several aspects; recently, while updating the content of my training course, I re-read the posts written in the past and realized that [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":5867,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_bbp_topic_count":0,"_bbp_reply_count":0,"_bbp_total_topic_count":0,"_bbp_total_reply_count":0,"_bbp_voice_count":0,"_bbp_anonymous_reply_count":0,"_bbp_topic_count_hidden":0,"_bbp_reply_count_hidden":0,"_bbp_forum_subforum_count":0,"footnotes":""},"categories":[105,93],"tags":[],"class_list":["post-5866","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-time-management","category-training-and-development"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Organizing and managing time: here are my 4 key points - tibicon<\/title>\n<meta name=\"description\" content=\"Time is the most precious resource: the quality of your life depends on it. 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